Processing a supplier payment in Sage 200 can be completed in a range of different ways.
However, if you want to produce a remittance then only one of these ways will work for you.
In order to process a supplier payment in Sage 200, you need a Payment Processing Routine.
The Payment Processing routine will pay your suppliers, produce a remittance and, if set up for E-banking, will create you a file that you can upload straight into your bank account.
In some cases, you don’t want to pay a chunk of your suppliers, despite this you still need a remittance.
Here’s how to achieve this in Sage 200:
Purchase Ledger > Period End Routines > Payment Processing > Generate Suggested Payments
- Select a Remittance Date
- Choose the age of the invoices you wish to pay
- Produce the Suggested Payment Report if required. At this point, this will be all suppliers with invoices overdue by the number of days selected.
- This can also be viewed in the workspace Suggested Payments – this screen can be filtered and amended and can be more useful than a report for quickly finding information.
Purchase Ledger > Period End Routines > Payment Processing > Amend Suggested Payments
- You can pay invoices that do not fall within the dates specified in the Generate Payments option, as long as the suppler has a transaction which did. However, if a supplier did not meet the criteria and does not appear in the Suggested Payments report, you cannot add/amend it here.
e.g screenshot shows transaction due 11/06/2016 which is after the remittance date. As the first transaction due 06/02/2016 fell within the parameters specified, all outstanding transactions on that supplier will show.
- Amend Payment column for transactions if required.
- Options to Pay All, Pay None, or Pay Now.
Pay Now option will pay that single supplier and produce a remittance (depending on whether this is set up in the Payment Group). See screenshot below
- Select Remittance Date, Allocation Date, references and Bank Account
- Press OK
You can do this individually for each supplier within this suggested payment if required. If you try to amend a payment that has already been made or amended, you will get the following message:
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